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The Legal Fine Print Of Planning A Wedding During COVID-19

Written by: Elisa Yu-Shan Lion

In collaboration with James T. Bacon, Attorney at Law

Edited by: Natalie McCarthy


Many couples have felt the effects of Coronavirus on the plans and execution of their wedding day, being forced to reschedule, downsize, or all together cancel their wedding celebration. We have been supportive, flexible, patient and understanding with all our 2020 and 2021 couples, taking into consideration the restrictions and changes in everyone’s lives. All these drastic changes in the wedding and venue world has left many couples wondering the legal logistics of their decisions in moving forward with planning and having a wedding.  We at Exceptional Events by Elisa (“EEE”) have been given the unique opportunity to talk with our dear friend and attorney, James T. Bacon from Allred, Bacon, Halfhill & Young (“ABHY”) in a question and answer style to address some of the most highlighted concerns of our current and potential clients.

James “Jim” T. Bacon has represented corporations, limited liability companies, municipalities, foreign banks, exchange houses, other business organizations, and individuals for over 35 years in complex commercial and business matters by helping them navigate disputes and difficulties. He enjoys serving as local counsel for out-of-state firms in all State and Federal court systems. His areas of concentration include complex commercial matters, business planning and protection, mergers and acquisitions, due diligence, corporate structure and governance, employment issues and disputes, restrictive covenants and HR issues, complex arbitrations, civil and criminal forfeiture law, franchising law, technology matters, real estate law and transactions, real estate planning, and anti-money laundering, OFAC Compliance and FinCEN regulations.  He is licensed in all State and Federal courts of Virginia, Maryland and the District of Columbia. When we rebranded in 2016, he re-wrote our contract, subcontracts, and agreements. This was by far one of our best investments. He revises our legal documents every couple of years.

DISCLAIMER:  Please note that we are merely sharing legal advice that has been given to us by our attorneys.  This does not constitute legal advice from the attorneys to you personally.  Your rights and obligations depend entirely on the nature of your contract/s and the facts of your specific situation, so the discussion that follows is a general one that does not necessarily apply to your specific situation.  Be aware that neither ABHY, nor Mr. Bacon represent you by participating in this Q&A.  If you need legal advice regarding your specific situation, you should absolutely seek counsel.



Q & A:

EEE: Do I need to update or sign an updated contract with my venue and/or wedding professionals if “WE” decided to reschedule our wedding?

ABHY: This depends entirely on the nature of the relevant contract.  Most event contracts will have clauses stating what is required to reschedule and whether there are any additional fees associated with rescheduling.  In some cases, whether or not there are additional fees depends on the reasons for rescheduling.  If there are no provisions discussing rescheduling, then more likely than not, a new contract would have to be entered into.

EEE: What right do “WE” have if our venue has to close and/or reschedule our wedding due to COVID-19 government regulations?

ABHY: Many event contracts have “force majeure” clauses (discussed further below) that may determine the result.  However, not all such clauses specifically include “pandemics” or “government action,” and some such clauses only have limited relief in the event that COVID does apply.  For instance, some such provisions only provide for the delay of payment, and not for cancelling the contract.  There may also be provisions that state that any amounts paid prior to the force majeure event are non-refundable.

If you hope to cancel the event entirely and obtain a refund, there are other possible contract principles, such as “impossibility” and “frustration of purpose,” but the availability of these remedies depends on many different factors, including the state you are in.  These doctrines, so far, are untested in the face of the COVID-19 pandemic, so it is difficult to say to what extent they would help at all, and every such case will depend entirely on the specific facts and the language of the contract.

EEE: How can “WE” renegotiate a contract with our venue and/or wedding professionals?

ABHY: You can generally request to renegotiate a contract, but if the vendor or venue contract was well drafted, there likely won’t be any way to compel the venue or vendor to renegotiate.  If you have not yet paid, or if you haven’t paid a substantial portion of the contract/s, or if you have a valid argument (based on the language of your contract) for terminating the contract/s, you may have leverage to re-negotiate, but obviously this depends heavily on the unique factors of your case, and you should absolutely seek legal counsel.

EEE: What wording must be included in the updated contract or new contract?

ABHY: If you are able to renegotiate your contract, you should absolutely consult with an attorney to make sure that you are protected in the event of further COVID-related delays and cancellations.  This includes careful revision of any force majeure provisions, as well as any payment, cancellation and refund provisions.

EEE: Is “Act of God” the same as “Force Majeure”?

ABHY: From a legal perspective, there is typically no difference.  “Acts of God” is a term that used to be more common, and the term “force majeure” is now more common, since it often includes events that are human-instigated (such as a government mandate).  Still, there is no universal definition of either term, and each contract with such a provision must be reviewed carefully to determine if the particular event (such as the COVID-19 pandemic) falls within the definition.

EEE: If our venue and/or wedding professionals close their operations (go out of business) prior to our wedding due to COVID-19, can “WE” recover part of our investment? How?

ABHY:  This too depends on the nature of your contract.  Typically, you would have the right to recover the value of the portion of the contract that the other party did not perform.  However, for events contracts, this can be difficult to determine, and often there are provisions that discuss what happens to your payments if for some reason the venue or vendor can’t perform their end of the contract.  You should review those provisions with a knowledgeable contracts attorney.

EEE: What is the difference between a “Deposit” and a “Retainer Fee”?

ABHY:  Neither of these have a universal legal definition, but typically a “deposit” would be an amount that you put down which will later be applied to your balance, unless it is not earned.  A “retainer fee” on the other hand is often an amount that is paid up front that is earned and non-refundable regardless of what happens later.  Having said that, some contracts will state that a deposit is “non-refundable,” and some will say that a retainer is refundable.  In short, it is crucial to review the relevant provisions of the contract. 

EEE: How many times can “WE” reschedule my wedding? Does each reschedule affect my contract?

ABHY:  This depends completely on the language of the contract, and whether there are provisions discussing rescheduling and cancellation.  Some contracts will charge additional fees each time you reschedule.

EEE: Should “WE” consult with an attorney when negotiating a contract?

ABHY:  We certainly recommend it, as you can see from the answers above!  Weddings often involve large expenses, and understanding ahead of time what your legal obligations and options are in the event of cancellations, rescheduling and events outside the control of the parties can save you a lot of expense and heartache down the road. 

Thank you to our dear friend Jim Bacon for taking the time to share his knowledge and expertise through our Q&A. If you have further questions, and/or need legal assistance, you can schedule a consultation with them as follows.

Jim Bacon can be reached via email at [email protected]  and via phone at (703) 352-1300.

How are you planning to move forward with your wedding planning? If you are looking for an experienced event and wedding planner to organize your deadlines, connect your wedding pros, coordinate logistics, and ensure that everything runs smoothly, look no further than Exceptional Events by Elisa. We would love to provide you with an exceptional wedding and event planning experience! Please call us at 703-752-6287 and schedule an appointment today! We look to accommodate each individual couple’s needs, while also maintaining awareness of safety and precautions for the foreseeable future.

NOTE: This blog was also featured on Virgnia Bride Magazine.


Rescheduling Your Wedding (Wedding Planning Advice During COVID-19)

Written by: Elisa Yu-Shan Lion & Lauren Duhaime

Edited by: Natalie McCarthy

Lauren & Nick’s Wedding was scheduled for April 2020. It got rescheduled to August 2020 and later rescheduled to April 2021. We look forward to their spring wedding!
Photo courtesy of Butterfly Photography.


We started working with one of our Brides-To-Be Lauren and her beloved Nick eight months ago. This couple is one of many that has felt the hands-on effects of COVID on their wedding, as they have had to reschedule for a second time. We have been in constant contact with them throughout the entire rescheduling process to ensure that we support her and Nick in every way possible. We had the privilege of an interview with Lauren where she offers personal insight for brides and how as a couple, they were able to navigate through difficult decisions.

Lauren and Nick plan to celebrate their special day April of 2021 at one of our partner venues 2941 restaurant. Nestled in the heart of Falls Church VA, 2941 is surrounded by lush landscaping, koi ponds, waterfalls, world-class artwork, and a lakeside view – we are so excited for their special day!

DISCLAIMER: In an effort to keep Lauren’s responses true to her, NO edits of any kind have been made to her responses and contributions.

EEE: How did you and Nick meet?

LD:  Nick and I met through mutual friends in 2014. He went to high school with people I met in college. We knew each other for about 6 months before we started dating!

EEE: What is your wedding vision? Which determining factors did you prioritize when selecting your wedding pro team to bring your wedding vision to life?

LD: Our wedding vision is simple and elegant. Originally, we thought we wanted a full black-tie wedding. But thought that ultimately it didn’t totally fit our personality. We used our vision and our story to connect with wedding pros. There are so many to choose from, so it was overwhelming to try to narrow it down. So, we used some recommendations from our venue but then we found a few that really felt like they would be a good match for us.

EEE: What factors did you and Nick take into consideration when you both decided to reschedule your wedding this past April?

LD: Our wedding was originally scheduled for the end of April 2020. The virus was pretty bad in all areas. At the end of April, our baby would have only been 6 months old so that was a HUGE factor. We also have a lot of out of town guests that have to travel, mostly by air. We wanted to make sure we could have a great wedding, with all our important people, and no stress of anyone getting sick.

EEE: What was the hardest part of rescheduling your wedding?

LD: The hardest part about rescheduling the wedding was honestly just that we were SO close. It was about 35ish days from our original date, and we had just returned from our out-of-town wedding shower. So, we were all totally ready, and had that crazy anticipation of finally having our wedding be SO close after so much planning. Having to experience that disappointment, that was really totally out of our control, was just deflating.

EEE: Did you lose any of your wedding pros?

LD: No! Everyone we had contracts with were SUPER flexible and understanding, and everyone was willing to work with us to accommodate a new date. We know we are very lucky for that, because we have heard some pretty bad stories.

EEE: How has working with a wedding planner helped navigate these unchartered waters?

LD: Oh, it has helped so much! Our planner has been so proactive about reaching out with any details they have, and potential plans based on what phase of reopening that Virginia was in. Our wedding planner updates us regularly and makes sure we have what we need to make the best decision about new dates, and details.

EEE: Have you had to adjust your wedding vision and guest list?

LD: At this point, no. We originally rescheduled from April 2020 to August 2020. When it started to get closer to the August date, we did feel like we would be sacrificing our overall hopes for the day because we just knew that some people wouldn’t be able to make it. That was the driving force between deciding to postpone again, to April 2021, we didn’t want to compromise on our vision or our guests so we felt the best thing to do to ensure the wedding would be what we hoped for on our original date was to move it back again.

EEE: How are you managing the reschedule?

LD: Because we were SO close to the original date, there is not much we need to manage right now. The bulk of our planning is complete. It still feels like it’s so far away, but hopefully by early 2021 we will get that excitement back.

EEE: Have your guests been understanding?

LD: Yep! Most of them are very disappointed for us, but I think they’re still excited for next year!

EEE: You rescheduled your wedding twice. Was rescheduling a second time harder than rescheduling the first time? How was it different? 

LD:  The hardest part of rescheduling multiple times is just the anticipation leading up to a wedding that gets deflated over and over again. We are so ready to have our day, and celebrate. We did go through a phase when we both wanted to completely cancel the wedding because we thought it was so lame to push everything back, and then we had to push it again! It’s kind of become one of those things that we joke and say “if it ever happens”…. I think we would definitely be disappointed if we ended up canceling it.

EEE: Would you reschedule a third time if the Governor of Virginia set stricter restrictions? If yes, how would you adapt your vision to the current restrictions?

LD: Oh man, I don’t know about that. At this point we have rescheduled for a year past our original date. It’s just so much planning and anticipation but I think maybe at one point we will have to reassess how long we can push it off while moving our life forward. We are just really hoping that things will clear up by April 2021.

EEE: What advice would you give other brides regarding rescheduling? 

LD: Definitely just do what is best for YOU. It’s super hard to postpone something you’ve been looking forward to. I know a few brides who have gone forward with a smaller, family-only ceremony, or some who have done a virtual ceremony. Each couple is different- we couldn’t see ourselves being truly happy with those decisions so we knew that rescheduling was our best option.

EEE: What advice would you give future brides with selecting wedding pros?

LD: Work with people who are familiar with your venue! Who have done weddings there before! It makes planning and coordinating so much easier, and it added a layer of trust for us. We knew that we were in good hands! AND!! Research and pick people whose work fits your vision!


Selecting the Right Wedding Venue

Selecting the Right Wedding Venue

You’ve experienced that just-right feeling of finding “the one!” You may even have your eye on the perfect dress. Now, for one of the most important details–the venue!

There are several things to take into consideration when choosing your perfect venue. First, it’s important to create your budget and make a list of possibilities based upon it. Next, determine your guest list and decide how much you can spend per head. Once you are ready to narrow down your venues, create a list of pros and cons. What is included in the price? Is there wheelchair accessibility for handicapped friends or family members? Is there free parking? When ready, call the top three venues on your list and check if your wedding date is available. Once you determine which venues meet your needs and have your date available, schedule a tour of the top venues on your list.

Call in the Experts for the Perfect Wedding Venue

Finding the right venue seems daunting with all of the details described above, but it doesn’t have to be. Planning an event requires being creative, resourceful, an “outside the box” thinker, and a highly-experienced planner. Your best allies in planning your wedding will be your planner and time.

Did you know that on average, 40-50 percent of your budget will go to the wedding reception? There are a few venues that offer a big bang for your buck! One of these venues is 2941 Restaurant. Nestled in the heart of Falls Church, 2941 Restaurant is a hidden gem. It offers great views, amazing cuisine and excellent customer service.

2941 Restaurant offers:

  • Indoor and outdoor wedding ceremony space;
  • Indoor and outdoor cocktail space;
  • Reception space with a view;
  • Complimentary valet parking;
  • Access to award-winning, licensed and insured event professionals;
  • Menu tasting meeting for couples to finalize their wedding menus;
  • Outdoor area with view of pond, koi ponds and waterfalls;
  • Food, beverage and staff are included in your package;
  • Space options for intimate weddings (15-20 guests), small-sized weddings (25-40), medium-sized weddings (50-70 guests), and large weddings (160-200 guests);
  • In-house rentals including white linens, gold Chiavari chairs, white china, clear barware and silver flatware, round tables, cocktail tables, sweetheart tables, and cake tables;
  • Unique art pieces;
  • LCD screen with LCD projector; and
  • Clean and spacious restrooms.

At Exceptional Events by Elisa, we have the honor and privilege of being part of 2941 Restaurant’s preferred vendors. We would like to share some of the behind the scenes perks of booking 2941 Restaurant:

  • Their executive chef personally checks every plated dish before it is served;
  • There is an army of 30+ staff in the kitchen per event;
  • Food allergies are accommodated and addressed professionally;
  • Their staff is thoroughly trained and offer excellent customer service;
  • Left over cake, and food for guests who were a no-show, is packed and handed to a designated individual at the end of the event;
  • They have a back-up plan for every potential hiccup, including poor weather;
  • Many of their staff have been with the venue since it opened, or for the last 8-10 years; and
  • Staff check restrooms prior to events to ensure they are clean.

Ready to start planning? Interested in learning more about our services and about 2941? If you are looking for an experienced event and wedding planner to take command of the vendors, coordinate logistics, and ensure that everything runs smoothly, look no further than Exceptional Events by Elisa. We would love to provide you with an exceptional wedding and event planning experience! Please call us at 703-752-6287 and schedule an appointment today!



Ten Steps to Simplify Your Wedding Planning

Ten Steps to Simplify Your Wedding Planning

Valentine’s Day is over, and so is “engagement season,” the period between Thanksgiving until now when 40% of all engagements occur.  If this was the year when he popped the question and it was everything you dreamed of…now what?

Before the proposal, you were convinced that finding the ideal mate was the hard part. Now you’ve come to realize that wedding planning can be overwhelming. Never fear! We’ve compiled a list of steps you can take to streamline the process and simplify your wedding planning:

Step 1 – Set a date: You may have an idea of where you envision yourself walking down the aisle or what you want your cake to look like, but until you decide when you’d like to get married, you can’t commit to anything.

Step 2 – Set a budget: Whether you’re dreaming of a lavish hotel soiree or an intimate garden affair, figuring out your priorities and setting a budget will help you determine how much to spend to make it happen.

Step 3 – Determine head count: One way to determine headcount is to decide how much money you can afford to spend per guest on food at the reception. To prioritize your master list, determine the must invites, the should invites, and the could invites. 

Step 4 – Hire an event planner: If you aspire to achieve your wedding vision with your nerves and sanity intact, a professional wedding planner with a keen eye for design and detail is the wisest investment you can make. Read our blog post on this topic to find out why!

Step 5 – Get inspired:  Take your family traditions and values into account, and use them as inspiration for your wedding colors, theme, style, and more.

Step 6 – Select your venue: It is important to book your ceremony and reception venue early on to ensure availability. Other determining factors include location, cost, guest capacity, and alignment with the ideal look and feel you have for your wedding. 

Step 7 – Select your vendors: Hiring professional vendors will save you money and grant you peace of mind. Event planners have access to an extensive pool of vetted vendors.

Step 8 – Select your attire: Selecting your fairytale wedding dress is what you’ve always dreamt of. Enjoy the process, and choose complementary styles for your wedding party’s attire.

Step 9 – Send your invites: Save the Date cards and official invitations set the tone for your wedding. They give your guests a glimpse of what is to come during your big day.

Step 10 – Enjoy: Relish this uniquely romantic period of your life when your significant other is the center of your world. Relax in knowing that your professional event planner has your wedding preparations under control. Your dream wedding will be unforgettable!

Ready to start planning? If you are looking for an experienced event and wedding planner to take command of the vendors, coordinate logistics, and ensure that everything runs smoothly, look no further than Exceptional Events by Elisa. We would love to provide you with an exceptional wedding and event planning experience! Please call us at 703-752-6287, and schedule an appointment today! 

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